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Are you organising your company’s annual Christmas event? Are you having trouble coming up with new and unique Christmas corporate event ideas? Maybe you have been using the same ideas for the past several years. Christmas corporate events tend to be ideal scenarios to promote your objectives for the next year, build bonds with your team, or connect with other companies. It is important to make these events memorable and show that, as a company, you are consistent with what you want to achieve.
So, if you are planning a Christmas corporate event, take a look at our 6 AV technology ideas that will really make it shine.
Organising a Christmas corporate event
First things first. Before getting started with AV technology ideas for your Christmas corporate event, it's essential that you define your budget and set a date and time for this celebration. Based on these key decisions, you can then decide how to organise the event.
Before moving forward, you must be able to answer one question:
What do you want to achieve with this event?
Do you want to communicate something to the company and wish them a merry Christmas? That’s not the same thing as using this event to strengthen ties with customers or employees, announce a new partnership for the next year, or celebrate a new product launch. There are a number of possible goals behind a Christmas corporate event, and they must be kept in mind during the organisation process.
6 awesome ideas for Christmas corporate events
Without further ado, let’s take a look at some of the technological possibilities of the audio visual world and how you can apply them to your event.
1. Include LED screens
Having LED screens at your Christmas corporate event can be a great choice, yet many people are still unaware of the possibilities that come with this technological resource, which can increase engagement.
If you want to use LED screens, the first and most crucial step is to define the shape and size of the screen (or screens) you will use depending on the space you have, the position of the audience or guests, and the layout of the space. You want the content to be perfectly visible from any angle of the space.
The content format will be determined by the size of the LED screens you are going to use. It’s not the same using an Apple Keynote or Microsoft PowerPoint presentation in standard 16:9 format, as it is to show a large-format presentation or content with elaborate graphics and animation. These require more advanced technical infrastructure.
Once the equipment has been chosen, along with the graphics and video content, you can determine how to configure the system that will power the LED screens at your Christmas corporate event.
Configurations vary, and can be as simple as a computer that sends a video signal to a single screen, or as complex as the use of high-performance video switchers and multimedia servers.
2. Use stage automation
Stage automation will help you create spectacular presentations. For example, if you are going to have a speaker or artist at your Christmas corporate event, they can take centre stage, surrounded by lights, projections, and decor all synchronised to perfectly create the desired effect.
At Dushow, we design and create unique stage automations and provide the technical support you need for video, lighting, and performances, thanks to our stage automation equipment and techniques. We have the tools and technology necessary to enable virtually any movement imaginable:
-Servomotors enable elevation movements of high-precision, adjusting to parameters such as speed and positioning.
- Trolleys and rotors empower you to move and turn structures in a matter of seconds.
- Operators can send all the information to the machines through interfaces.
One important thing to note is that modern stage automation systems have high-level integrated security features. The automation operator has easy access to an emergency stop button, which means that the system will stop moving instantly if a problem arises.
3. Spectacular lighting
The lighting at your Christmas corporate event has the power to evoke emotions, direct the audience’s attention, highlight products, decorate a space, call attendees to action, among many other things. But, where to start?
- Analyse the space
This is as obvious as it is fundamental. It involves visiting and studying the venue you’ll be using for your event. Visit it at the same time of day your event will be held. This is an important way to get a feel for all the possibilities and/or limitations of the venue. - Develop a lighting plan
Once you’ve decided on the location, draw up a plan with all of the elements and lighting techniques you want to incorporate.
Event lighting is another part of the overall communication of your message. What do you want people to feel? Where are you going to direct their attention? When will different spaces in the venue come to life?
- Decide on the lighting effects and consider other elements
Any lighting effects must work together with each of your goals for your Christmas corporate event.For example, you can use glowing, warm toned lights to create an inviting and festive atmosphere as attendees enter the main room.
Also, if you want to know more about stage lighting at events, we recommend that you watch the following video on our channel:
- Have the right equipment
It is essential to have the right equipment to succeed, as well as a technical crew specialised in this area.
4. Create an immersive experience with video mapping
Video mapping is a 3D technique that allows you to create spectacular virtual stages and immersive experiences using a broad array of physical structures, from a wall to a building or the interior of an entire room. Any surface can become a projection screen.
This advanced technology enables you to turn everyday objects into interactive 3D screens. Through dynamic virtual reality renders, you can turn a white wall into a space full of light, shapes, colours, textures, and anything else you can imagine! You can even recreate entire atmospheres: from a forest to the north pole. Simply put: there are no limits.
Using video mapping at your Christmas corporate event creates a unique, surprising experience for the guests. Imagine walking into a place that, at first glance, looks sombre. But then, it transitions, and you find yourself enveloped in dazzling scenery that changes in real time. A growing number of organisers are using this resource and getting excellent results.
5. Get all the attention with virtual stages
A virtual stage is one that is set up for an event using digital tools. It will be seen when the virtual event is streamed or broadcast.
Generally, this is done using a physical set with a green screen, where a person performs or gives a presentation, while any type of digitally-created scene or setting is created around them.
In addition to enhancing dynamics and capturing the attention of your attendees, using a virtual stage can facilitate hybrid or virtual events and make them more innovative and attractive.
You can also switch stages instantly. For example, if a speaker has to move from an outdoor landscape to cityscape in the blink of an eye, this can be done without any difficulty. What’s more, with this technology, you can overcome the physical separation between speakers or performers who may be in different parts of the world. People can interact on the virtual stage, which simulates a physical space in a single setting and can really add to your Christmas corporate event.
6. Get your audience to interact with augmented reality
With augmented reality, there can be interaction between real objects (such as a speaker on an actual stage) and realistic looking digital components. These real-life objects can be placed anywhere, such as on a stage or around spectators.
Augmented reality is conducive to greater interactivity between the audience and AR objects. The use of 3D objects to decorate a space makes for an experience your audience is sure to remember.
Use artwork aligned with the overall theme of your event or brand. You have the chance to create something that will be remembered as unique and captivating and that will enhance your Christmas corporate event!
Choosing the right AV Partner for your Christmas corporate event
Forget about the technical aspects and just enjoy your Christmas corporate event because your AV supplier will have everything covered! Your AV partner will help you with things like:
- Bringing expertise and creativity to your event, so that it has an even greater impact.
- Saving costs thanks to using their materials, and saving you time by taking care of the technical aspects.
- Providing safety when it comes to processes and protocols. This will prevent any incident related with deficient installations or execution from ruining the celebration.
- Making sure your event bears your distinctive trademark, and is therefore memorable for your guests, and brings unique value for your company.
